Private Limited Companies in India enjoy numerous advantages like limited liability, credibility, and ease in fundraising. However, these benefits come with regulatory responsibilities, one of the most important being ROC (Registrar of Companies) filing. Whether your company is actively operating or dormant, staying compliant with ROC filing requirements is essential to avoid legal complications and maintain good standing with the Ministry of Corporate Affairs (MCA).
Understanding Pvt Ltd ROC Filing
Pvt Ltd ROC filing refers to the legal process by which a Private Limited Company submits mandatory documents annually to the Registrar of Companies under the Companies Act, 2013. These documents typically include financial statements, annual returns, and other company-related disclosures. Filing is mandatory even if your business had no transactions during the year.
At Ebizfilling, we often come across companies that delay or overlook their ROC filings, not realizing that even a simple delay can attract penalties, director disqualifications, or in extreme cases, the removal of the company from official records. That’s why it's crucial to understand what needs to be filed, when, and how.
Key ROC Filing Forms for Private Limited Companies
Form AOC-4 (Financial Statements):
This form must include the company’s balance sheet, profit loss statement, audit report, and related documents. The due date is 30 days from the date of the Annual General Meeting (AGM).Form MGT-7 (Annual Return):
This includes details about the company’s shareholding, directors, and other management-related information. It must be filed within 60 days from the AGM.Form DIR-3 KYC (Director KYC):
Every director with a valid Director Identification Number (DIN) must submit their KYC annually to keep their DIN active.Form DPT-3 (Return of Deposits):
This is filed to disclose any loans or advances taken by the company, even from directors or shareholders, and is due annually.
Why ROC Filing Is So Important
Legal Compliance: Mandatory under Indian company law. Non-compliance can invite heavy penalties.
Company Credibility: Timely ROC filings build trust with banks, investors, and vendors.
Avoid Penalties: Penalties start at ₹100 per day per form and can escalate quickly.
Active Company Status: Proper filing keeps your company in "active" status on MCA records.
Penalties for Non-Compliance
Failing to complete ROC filings on time can lead to:
Monetary fines for the company and directors
Director disqualification under Section 164 of the Companies Act
Strike-off of the company from MCA records
These risks can be avoided with proper compliance planning and expert guidance.
How Ebizfilling Simplifies ROC Filing
At Ebizfilling, we offer a comprehensive suite of ROC compliance services that cater to startups, small businesses, and established companies. Our process includes:
Document preparation and review
Timely filing of all ROC forms
Compliance calendar to avoid missed deadlines
Expert support to resolve filing queries
With Ebizfilling, companies can rest easy knowing their compliance is being handled professionally and on time. Whether it’s your first year or you’re catching up on delayed filings, we provide end-to-end support at affordable pricing.
Final Thoughts
ROC filing is not just a legal formality; it’s a key aspect of running a responsible and compliant Private Limited Company in India. From financial statements to director details, everything needs to be documented and filed accurately. Partnering with professionals like Ebizfilling ensures that your company stays on the right side of the law while you focus on what truly matters—growing your business.
